Personal Assistant

About Us

Alexa Cybersecurity is a cybersecurity and AI security organization specializing in enterprise security solutions, AI governance, application security, cloud security, and digital transformation. We work closely with major technology vendors and strategic partners to deliver advanced cybersecurity solutions to large enterprises, financial institutions, and telecommunications providers.

Position Overview

We are seeking a proactive and highly organized Personal Assistant to provide comprehensive support to senior leadership. The successful candidate will manage daily schedules, coordinate communications, and handle a wide range of administrative and personal tasks with the utmost discretion and professionalism.

Key Responsibilities

• Manage and coordinate the executive's calendar, appointments, and meetings.
• Organize domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
• Handle incoming communications — email, phone calls, and messages — prioritizing and responding on behalf of the executive when appropriate.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft, review, and format documents, reports, and presentations.
• Liaise with internal teams, partners, and external stakeholders professionally and confidentially.
• Manage expense reports, invoices, and basic administrative record-keeping.
• Support personal errands and ad-hoc tasks to ensure the executive's day runs smoothly.

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Excellent organizational and time-management skills with strong attention to detail.
• Outstanding written and verbal communication skills.
• High level of discretion and the ability to handle confidential information.
• Proficiency in office productivity tools (email, calendar, documents, spreadsheets, presentations).
• Professional proficiency in both Vietnamese and English.

Preferred Experience

What We Offer

• Competitive salary and benefits.
• Close collaboration with senior leadership and exposure to strategic operations.
• Career development and professional growth opportunities.
• Professional training support.
• Dynamic and innovative working environment.